Article I: Name
Section 1.The name of this organization shall be the East Stroudsburg Education Association (ESEA).
Section 2.This organization is a member of the Unified Profession which includes the local (ESEA), state (PSEA) and national Association (NEA).
Section 3.This organization is an integral part of the National Education Association (NEA), the Pennsylvania State Education Association (PSEA), and the Northeast Region Council V of the State Association.
Article II: Purposes
The purposes of this Association shall be:
Section 1.To promote the general educational welfare of the East Stroudsburg Area School District, to promote and advance the interests and general welfare of its members, to foster professional zeal, to advance educational standards, and to establish and maintain helpful, friendly relations with school and community.
Section 2.To enable members to speak with a common voice on matters pertaining to the teaching profession and to present their individual and common interests before the School Board and other legal authorities.
Section 3.To require membership in the National Education Association and the Pennsylvania State Education Association, as well as to comply with all standards established by those organizations and to carry out avowed objectives of the United Profession.
Article III: Membership
Membership in the Association shall consist of persons engaged in educational work in the East Stroudsburg Area School District who meet the requirements prescribed in the Bylaws. Adherence to the Code of Ethics, Constitution Bylaws, and policies of the Education Profession adopted by the Association shall be a condition of membership.
Article IV: Officers
Section 1.The officers of this Association shall be the President, three Vice Presidents, Secretary, and the Treasurer. The Chief Negotiator becomes an officer during the term of negotiations.
Section 2.Officers shall serve a term of four (4) years and may stand for reelection without an intervening term. There are no term limits for the officers.
Section 3.All officers shall assume office at the beginning of the school year following their election. The election of officers shall be held in the spring semester of even years.
Section 4.The names and addresses of all officers shall be filed by the Association’s Membership Chairperson with the Northeast Region Branch Office of the Pennsylvania State Education Association immediately upon their election.
Article V: Executive Committee
Section 1.The legislative and policy-forming body of the Association shall be the Executive Committee.
Section 2.The Executive Committee shall consist of the officers of the Association, Membership Chair(s), Grievance Chair, PACE Chair, and Communications Chair(s), and Faculty Representatives elected in each building. Ethnic-minority representation on the committee shall be at least proportionate to the ethnic-minority share of the general membership. The Executive Committee shall be the executive authority of the Association.
Section 3.Whenever a majority of the Executive Committee shall agree that an elected or appointed officer of the Association has been grossly negligent in performing the duties defined in the Bylaws or is incapacitated, they shall recommend to the Association that the office be declared vacant. If the Association concurs by a two-thirds majority vote of the members present, the Executive Committee shall immediately notify the officer of the Association’s decision in written form and authorize an election for the appointment of a replacement to fill the unexpired term.
Section 4.Upon written request to the President, any member of the Association who is not a member of the Executive Committee may attend its meetings to address the committee and be recognized by the chair, but shall not have the right to vote. After addressing the committee and subsequent discussion, the Member will be excused from the remainder of the Executive Committee meeting. Voting members must be elected during the school year.
Article VI: Meetings
Section 1.Executive Committee - The Executive Committee shall meet quarterly. Special meetings may be called by the President or at the request of 2/3 members of the committee.
Section 2.General Membership - The Association shall meet once in the first semester and once in the second semester. The regularly scheduled date and time shall be the Tuesday following the School Board Meetings. The regular meeting may be cancelled or rescheduled by the President in case of emergency. Special meetings may be called by the President as deemed necessary.
Section 3.Contract ratification – While school is in session, any meeting of the general membership called for the purpose of approving or rejecting any contract negotiated under the provisions of Act 195, the Pennsylvania Public Employee Relations Act, shall be held after only a minimum of one (1) business day has passed following either electronic or hard-copy distribution of the proposal. Members are encouraged to attend the informational meeting held prior to a ratification vote; however, attendance at such meeting is not mandatory. Voting shall be done by secret ballot either by electronic or paper ballot. District ID is required to vote.
If the negotiating session occurs on a Friday or a day prior to a holiday weekend or vacation, one (1) business day must pass before a meeting is held to consider the proposal.
If negotiations continue in the summer recess, it is the member’s responsibility to continuously monitor both their school and personal email accounts for updates and potential notification regarding a contract ratification meeting. Contract proposals will be attached to any email that contains notification of a contract ratification meeting. The amount of time to pass preceding the meeting date shall be a minimum of three (3) days from the date of emailing.
Non-members may attend the meeting called to present the proposal. However, they may not address the membership either verbally or in writing.
Non-members are not permitted to attend the ratification meeting.
Section 4.Strike ratification – In the event that the rejection of a contract proposal leads to the consideration of a strike, it shall require 2/3 vote of the membership present for the passage of a strike vote.
Article VII: Quorum
Section 1.A quorum for all Executive Committee meetings shall consist of the members present at the Executive Committee meetings.
Section 2.A quorum for all general membership meetings shall consist of the members present at any such general meetings.
Article VIII: Amendments
This constitution may be amended by a two-thirds vote of the members attending any regular meeting of the general membership or a special meeting of the general membership called for this purpose, provided that notice of the meeting and proposed amendment(s) have been emailed to members five (5) business days prior to the meeting.
Article IX: Bylaws
Any proposed Bylaw changes, consistent with the Constitution shall be adopted by a two-thirds vote of the members attending any regular meeting of the general membership or a special meeting of the general membership called for this purpose, provided that notice of the meeting and proposed amendment(s) has been emailed to members five (5) business days prior to the meeting.
Article I : Membership
Section 1. Any person who holds educational certification and who is actively engaged in educational work may become a professional member of the Association by agreement to abide to the Code of Ethics of the Education Profession, by paying the annual dues, and by maintaining appropriate unified membership. Any person eligible for professional membership, employed in East Stroudsburg Area School District at midyear, who commits as a continuing member, in the first year may be enrolled in full standing in East Stroudsburg Education Association by paying the appropriate ESEA, PSEA, and NEA dues.
Section 2. Any employees of the East Stroudsburg Area School District who act as agents of the Board of School Directors in negotiation with this Association may be declared ineligible for membership in the Unified Profession by a majority vote of the membership.
Section 3. Professional membership shall be continuous until the member leaves the School District, resigns from the Association, or fails to pay the appropriate dues.
Section 4. No member shall be censured, suspended or expelled without due process. The major elements of due process include (1) timely notice (2) an effective opportunity to defend, (3) opportunity to confront accusers, (4) the right to representation of choice, (5) a decision made on impartial evidence by an impartial decision maker, and (6) an appeal to an impartial decision maker who is not involved in the initial decision.
Article II: Dues
The annual local dues of this association shall be set by the officers.
Article III: Power of Officers
Section 1: President - The President shall preside over meetings of the Executive Committee and the general membership. He/She shall appoint, with approval of the Executive Committee, the chairperson and members of standing committees, special committees, be a voting ex-officio member of all committees, and shall be the executive officer of the Association. The President shall represent the Association before the public either personally or through delegates and shall perform all other functions usually attributed to this office.
Section 2. Vice Presidents - The Vice Presidents of secondary, intermediate, and elementary levels shall perform the functions usually attributed to this office. They shall work closely with one or more of the standing committees as the President may suggest. In the absence of the President, one of them shall assume the duties of that office except as provided in Article V, Section 3 of the Constitution. In case of incapacitation, the President shall name one of the Vice Presidents as Acting President; if the President cannot name an Acting President, the Executive Committee shall name one of the Vice Presidents as Acting President.
Section 3. Secretary - The Secretary shall keep accurate minutes of all meetings of the executive committee and general membership meetings. Two copies of these minutes shall be prepared: one for the President’s file, the other maintained by the Secretary’s file. In addition, the Secretary shall maintain official files of the Association and shall assist the President with Association correspondence.
Section 4. Treasurer - The Treasurer shall hold the funds of the Association and disburse them accordingly upon authorization by the Executive Committee. He/She shall keep accurate accounts of receipts and disbursements, shall report at each meeting of the Executive Committee and general membership meeting, and shall prepare annual Financial Statements and tax forms in conjunction with a certified public accounting firm for submission to the IRS. He/She shall keep the President and the Executive Committee informed of the financial condition of the Association.
Article IV: Power of the Executive Committee
Section 1. The Executive Committee shall be responsible for the management of the Association.
Section 2. The Executive Committee shall review the financial statements presented at the Executive Meetings and approve resolutions and other policy statements.
Article V: Faculty Representatives
Section 1. In each school building in the District, volunteers shall be sought to serve as Faculty Representatives. Faculty members who are members in good standing of this Association may be elected as deemed necessary by the President for a term of one year if there are more volunteers than needed to fill the open spots. Each school is allotted one Faculty Representative for each 15 members or major fraction thereof, in accordance with the one person – one vote principle. If an election is needed, the vote shall be organized and overseen by the Association’s Vice-Presidents.
Section 2. Faculty Representatives shall notify the President if unable to attend the regular Executive Committee meeting. After two unexcused absences of a Faculty Representative, the president may declare the seat vacant and appoint a Faculty Representative to fill out the term. It is recommended that all new Faculty Representatives receive training.
Section 3. The Faculty Representative shall call Association meetings of his/her building faculty to discuss Association business and shall appoint such faculty committees as the Association may require. He/She may be called upon to assist the Membership Chairperson in the enrollment of new members during the course of the school year to ESEA, PSEA, and NEA and shall maintain two-way communications within the building. He/She shall be responsible for submitting recommended policies to the Executive Committee as they may be called for by the building faculty and shall submit recommended policies of the Executive Committee to the membership for their information, and when called for, for their ratification.
Section 4. Faculty Representatives shall be members of the Unified Profession. They shall have been members of the East Stroudsburg Education Association or other affiliated local associations for at least two years prior to their term and shall maintain their unified membership during their term of service.
Article VI: Elections
Section 1. A Nominating Committee, appointed by the President, with the approval of the executive committee, shall present the slate of officers at the general membership meeting via email in the spring. Nominations of candidates shall be taken from each building faculty, thus guaranteeing each member the opportunity to nominate any other member for a position for which he or she is qualified. The list of candidates for officers shall be presented to the general membership before the meeting which will take place in the second semester. Nominations will also be accepted from the floor of the general membership meeting, with the consent of the person nominated.
Section 2.All elections of the Association and its voting units shall be by, either electronic or paper, secret ballot.
Section 3.At a general membership meeting in the second semester those members present shall vote for the officers by secret ballot. The Nominating Committee shall report the results to the President who shall cause them to be published. New officers shall be installed at the beginning of the new school term.
Article VII: Standing Committees
Section 1. Structure - There shall be six standing committees carrying the specific functions listed below. They shall have at least one chairperson and other members as appointed by the respective chairperson. Each committee may organize special subcommittees and/or task forces to perform specific functions.
Section 2. Meetings - Each standing committee shall meet at the call of the chairperson.
Section 3. Reports - Each chairperson shall report as necessary to the executive committee and at all general membership meetings. If directed by the executive committee, a chairperson shall present a yearly written report which shall be placed in the Association's files.
Section 4. Standing Committees and Duties
a.) Negotiating Committee - The negotiating committee shall review all existing economic and non-economic personnel policies and prepare a survey to be distributed to the membership to determine their requirements and develop a proposed package to be negotiated with the Board of School Directors by the Association's Negotiating Team. The Association's Negotiating Team shall be selected from this committee by the President. The President shall attempt to select the Team to be representative of the levels of education, service, and experience of the Association members.
b.) Superintendent’s Advisory Committee - This committee, comprised of the Vice Presidents and the President, shall explore and prepare action programs for securing satisfactory policies and procedures for the redress of grievances. It shall advise the Executive Committee on procedures for the implementation of the Code of Ethics and in situations of censure, suspensions, or expulsion of members. It shall develop a program of orientation to the Code of Ethics for all members of the Association, provide assistance to local members upon request, and request aid from the Pennsylvania State Education Association (PSEA) and the National Education Association (NEA) in dealing with school controversies and conflicts.
This committee shall concern itself with the personnel policies of the School District. It shall discuss, review, and recommend personnel policies for consideration by the Negotiating Committee. It shall promote sound written personnel policies in the School District and cause those policies to be distributed to each professional employee. Authority to discipline and reinstate members is vested in the Board of Directors of PSEA.
c.) Communications Committee - The communications committee shall seek to develop public understanding of the purposes and program of the Association. It shall develop procedures by which the Association can work with the parents and the public in civic, fraternal, and social organizations, and through all available channels of communication. This committee shall assume responsibility for the Local Association website, relations with press, radio, television, and all other public relations activities as are outlined in the guidelines of the Public Relations Committees for the State and National Associations. The committee may also promote American Education Week and Teaching Career Month. The committee also has a major responsibility in the development of materials to be utilized in the membership promotion campaign.
d.) Membership Committee - This committee shall assist the Membership Chair(s) on an as needed basis with the organization and subsequent implementation of the annual membership drive. The committee shall develop programs for the orientation of new teachers to the community, the school system, and the Association.
e.) Election Committee - The election committee shall have broad concern for local, state, and national elections affecting the interests of the Association and for exercise of civic responsibilities by members. It keeps informed on current candidates, legislative proposals, and objectives; interprets these for the membership; and makes contacts as advised by the State and National Association and/or public meetings on elections for school board as necessary.
f.) Intergroup Relations Committee - The Intergroup Relations Committee shall work with all other committees and functions of the Local Association to insure that equal, quality education is provided to